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How to Resume Printing That Has Stopped Because the Paper Has Run Out

Redaksi
Redaksi
Updated: • • min read
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Miniature of a printer printing the words "FOKUS.CO.ID" on a piece of paper, the printer is on a work desk

Learn how to quickly resume printing after the paper has run out. Follow these simple steps to reload paper, clear jams, and restart your print job efficiently.

Printing can be a hassle when things don’t go as planned. One of the most common interruptions is when the printer stops due to a paper jam or when the paper runs out. This guide will help you resume printing quickly and efficiently when this issue arises. Follow these simple steps to get your document back on track.

1. Check the Printer’s Status

Before anything else, you need to check the printer’s display for any error messages. Most modern printers will tell you exactly what’s wrong. If the printer shows a notification that the paper has run out, you're on the right path.

  • Ensure that the printer is on and connected properly.
  • If the printer has a touchscreen or display panel, check the error message.

2. Add the Paper Correctly

Once you’ve confirmed that the printer is out of paper, the next step is to reload paper into the paper tray.

How to Load Paper Correctly

  1. Open the paper tray and make sure it's not jammed or blocked.
  2. Fan the paper stack to prevent multiple sheets from sticking together.
  3. Insert the paper neatly, ensuring it aligns with the guides.
  4. Make sure the paper tray is not overfilled, as this could cause a jam.

3. Clear Any Paper Jams

Sometimes, running out of paper may trigger a paper jam. Check for paper jams in the paper feed or rollers. Here's how:

  • Turn off the printer and unplug it from the power source.
  • Gently open the back panel or front cover to inspect the paper path.
  • Carefully remove any stuck paper pieces. Avoid tearing them inside the printer.

Once everything is cleared, turn the printer back on and check the status.

4. Press the Resume or Start Button

Most printers have a resume or start button that blinks when there’s an issue. After refilling the paper, press the resume/start button to restart the printing process.

If the button doesn’t respond:

  • Double-check the paper tray to ensure it’s properly inserted.
  • Make sure no other errors are being displayed, such as low ink or a paper jam.

5. Restart the Print Job from Your Computer

Sometimes, even after resolving the issue, the printer may not automatically resume the job. Here’s what you can do:

On Windows

  1. Open the Control Panel and go to Devices and Printers.
  2. Right-click on your printer and select See what’s printing.
  3. Locate your document in the print queue.
  4. Right-click and select Restart.

On Mac

  1. Go to the Apple Menu and open System Preferences.
  2. Click Printers & Scanners.
  3. Find your printer, then open the print queue.
  4. Click on your paused document and hit Resume.

6. Check for Any Printer Software Issues

Sometimes, the problem could be related to the printer driver or software. Make sure that:

  • Your printer drivers are up to date. You can download the latest drivers from the manufacturer’s website.
  • There are no pending software updates for your operating system that could interfere with printing.

7. Restart the Printer and Computer

If all else fails, you can try restarting both the printer and your computer. This often resets the system and clears any lingering print jobs that might be stuck in the queue.

  1. Turn off the printer and unplug it for 30 seconds.
  2. Restart your computer.
  3. Plug the printer back in, turn it on, and try printing again.

8. Use the Printer’s Troubleshooting Tool

Many printers come with built-in troubleshooting tools that can diagnose issues automatically. Check your printer’s manual or software for troubleshooting options. You can also visit the printer manufacturer's website for additional help.

Conclusion

Getting your printer back to work after it stops due to running out of paper can be simple if you follow the right steps. Check for errors, reload the paper properly, clear any jams, and restart the print job to avoid frustration. Regularly maintaining your printer and keeping it free from jams will ensure smooth printing in the future.

With these steps, you'll be able to resume printing in no time and keep your workflow moving smoothly.